RCA software
Reinstatement Cost Assessments, from inspection to signed-off PDF
SurveyDock's RCA module was shaped with working commercial surveyors — the calculator follows the assessment the way you actually build it, and the workflow carries it through review, sign-off and reissue without spreadsheets on the side.
Demolition
Rebuild Costs
Copy areasA calculator that thinks like an assessor
The full cost cascade
Demolition, rebuild and external areas with rates and adjustment factors, professional fees, banded Local Authority fees and VAT — down to the Day One reinstatement cost and estimated rebuild period.
Copy areas, don't retype them
Demolition floor areas copy straight into the rebuild table, with a warning before anything is overwritten.
Rates and defaults per practice
Set your professional-fee and VAT percentages, default survey fees and next job number once — every new RCA starts from them.
Everything on one screen
Details, calculation, photos and notes in tabs, with autosave as you work and a live Day One total.
Measure the car park without leaving the report
External areas are the fiddly part of an RCA. The usual routine is to open Google Maps in another tab, find the property, right-click, Measure distance, plot around the yard, read the figure off and type it back into the assessment — for every area, on every job.
SurveyDock does it in the assessment. The map opens on the property, because it already knows the address. Trace the outline, name it, and it lands in the External Areas table as a row with the area filled in — several areas in one visit, each its own row so they keep their own rates.
- Drag any point to adjust, with the area updating as you go
- Outlines are saved with the assessment, so the three-year reassessment reopens them instead of starting again
- Only the figure reaches the report — the map is a working tool, not something your client is charged for
External Areas
Director sign-off, built in
On the Practice and Enterprise plans, and entirely optional — an admin turns it on or off in Settings. Practices that don’t gate approval never see any of it.
Surveyor drafts and sends
Once the calculation is in, the surveyor sends the RCA for approval and nominates the Directors who should sign it off. The draft locks so nothing changes under review.
Directors get a queue
Approvers land on an Awaiting Approval list showing surveyor, property and Day One cost. They review the actual document, not a forwarded email chain.
Approve or send back
Approve with a comment, or send it back with what needs changing — the review trail stays on the assessment permanently.
PDF unlocks on approval
Until then the client PDF is locked, and any early preview is watermarked DRAFT on every page. Small practices can switch the gate off entirely.
And the parts nobody else bothers with
Review reminders
Each RCA carries its own review cadence. The Updates Due dashboard lists every property due (or due within 30 days) for its index-linked update or full reassessment — with the fee opportunity totalled.
Branded, consistent PDFs
Your logo, your notes template, the figures laid out the way clients expect — generated in one click, identical every time.
Drafting and issuing offices
When a Leeds surveyor covers a Birmingham job, the PDF shows both offices. When they don't, it shows neither. Automatic.
Clients without duplicates
Type three letters and existing clients appear; a merge tool tidies historic duplicates while keeping every linked assessment.
Ready to move your RCAs off spreadsheets?
Set up your practice in minutes. Works on iPhone and iPad in the browser — native iOS app coming soon.