RCA software
Reinstatement Cost Assessments, from inspection to signed-off PDF
SurveyDock's RCA module was shaped with working commercial surveyors — the calculator follows the assessment the way you actually build it, and the workflow carries it through review, sign-off and reissue without spreadsheets on the side.
Demolition
Rebuild Costs
Copy areasA calculator that thinks like an assessor
The full cost cascade
Demolition, rebuild and external areas with rates and adjustment factors, professional fees, banded Local Authority fees and VAT — down to the Day One reinstatement cost and estimated rebuild period.
Copy areas, don't retype them
Demolition floor areas copy straight into the rebuild table, with a warning before anything is overwritten.
Rates and defaults per practice
Set your professional-fee and VAT percentages, default survey fees and next reference once — every new RCA starts from them.
Everything on one screen
Details, calculation, photos and notes in tabs, with autosave as you work and a live Day One total.
Measure the car park without leaving the report
External areas are the fiddly part of an RCA. The usual routine is to open Google Maps in another tab, find the property, right-click, Measure distance, plot around the yard, read the figure off and type it back into the assessment — for every area, on every job.
SurveyDock does it in the assessment. The map opens on the property, because it already knows the address. Trace the outline, name it, and it lands in the External Areas table as a row with the area filled in — several areas in one visit, each its own row so they keep their own rates.
Sites are rarely a clean rectangle. Cut the planted island or the playground out of the middle of the car park and the area comes back net of it. Trace a run of fencing or a boundary wall and it lands as its own row in metres. Keep an outline’s perimeter and the wall around the yard is priced as well as the yard.
- Cut out what you are not pricing — islands, planting, a building in the middle — and the area comes back net of them
- Lines as well as areas, so fencing and boundary walls land as their own rows in metres
- Any outline's perimeter can be kept alongside its area, as a second row
- Drag any point to adjust, with the figures updating as you go
- Outlines are saved with the assessment, cut-outs and all, so the three-year reassessment reopens them instead of starting again
- Only the figures reach the report — the map is a working tool, not something your client is charged for
External Areas
Every assessment on one map
Map View puts the whole book on a full-screen map — one pin per property. Click a pin and everything at that address is right there: each assessment’s status, who surveyed it, who signed it off, and the PDF a click away in a new tab.
Office Block 1
57b Station Road, Doncaster, DN9 1JY
ABC Properties
Ref: 501 · 17 August 2026 · Mark Alcock
Search flies the map
Search a client with fifteen sites and the map reframes to exactly those pins. Status, office and surveyor filters work the same way — the map always shows what the list shows.
Street View built in
Every property bubble carries a street-level photo. Expand it, walk to the right spot, face the building — and save that view, so everyone after you starts from it.
Straight from the list
Every RCA row has a Map button that lands zoomed on its pin, bubble open. Share the link and a colleague arrives at the same property.
Addresses place themselves
Pins come from the addresses you already hold, geocoded automatically — no plotting, no imports. The markers wear your practice's own icon.
Director sign-off, built in
On the Practice and Enterprise plans, and entirely optional — an admin turns it on or off in Settings. Practices that don’t gate approval never see any of it.
Surveyor drafts and sends
Once the calculation is in, the surveyor sends the RCA for approval and nominates the Directors who should sign it off. The draft locks so nothing changes under review.
Directors get a queue
Approvers land on an Awaiting Approval list showing surveyor, property and Day One cost. They review the actual document, not a forwarded email chain.
Approve or send back
Approve with a comment, or send it back with what needs changing — the review trail stays on the assessment permanently.
PDF unlocks on approval
Until then the client PDF is locked, and any early preview is watermarked DRAFT on every page. Small practices can switch the gate off entirely.
And the parts nobody else bothers with
Review reminders
Each RCA carries its own review cadence. The Updates Due dashboard lists every property due (or due within 30 days) for its index-linked update or full reassessment — with the fee opportunity totalled.
Branded, consistent PDFs
Your logo, your notes template, the figures laid out the way clients expect — generated in one click, identical every time.
Drafting and issuing offices
When a Leeds surveyor covers a Birmingham job, the PDF shows both offices. When they don't, it shows neither. Automatic.
Clients without duplicates
Type three letters and existing clients appear; a merge tool tidies historic duplicates while keeping every linked assessment.
Ready to move your RCAs off spreadsheets?
Set up your practice in minutes. Works on iPhone and iPad in the browser — native iOS app coming soon.